2nd December 2024 | Mike Jenkins | The Sherrards Training Academy, Employment Law, Christmas

Mike Jenkins, a trainee solicitor in our Employment team, discusses essential tips to help businesses stay on the “nice list” by fostering an inclusive, safe, and legally compliant workplace this Christmas.

As part of The Sherrards Training Academy, we have asked our Legal Assistants and Trainee Solicitors to write articles to support their learning, and also to ensure they start to build on their own personal brand. This article has been fact-checked and proofread by Head of the Employment department, Mark Fellows.

The Christmas season brings cheer, celebrations, and workplace festivities, which are all a great way to boost morale and recognise the hard work of staff. But, without wishing to sound “bah humbug”, this time of year can also give rise to potential legal pitfalls for employers.

To stay off the “naughty list,” here are some essential employment law tips to ensure the holiday season is merry but compliant!

  1. Manage Christmas Parties Responsibly

Workplace Christmas parties are a highlight of the season, but they require careful planning. Employers are legally responsible for employee conduct at work-related events, even held outside the office. It can be sensible to remind staff of the expected standards of behaviour  to minimise the risk of inappropriate conduct or harassment. If alcohol is served, consider limiting quantities or providing alcohol free alternatives, and it can also be prudent to arrange transportation options to ensure everyone gets home safely.

  1. Fairness in Holiday Leave

The festive season often sees a surge in annual leave requests, creating scheduling challenges. Use a fair and transparent policy for granting time off and  communicate the policy clearly to avoid disputes. Remember, refusal to accommodate religious or cultural practices could lead to discrimination claims, so do handle those requests thoughtfully and carefully.

  1. Bonus and Gift-Giving Practices

If your business offers Christmas bonuses or gifts, it is important to ensure clarity around eligibility and criteria to avoid misunderstandings. Any bonuses tied to performance should align with contractual terms and appraisals. Gifts, while optional, should be appropriate and not risk causing offense.

  1. Workplace Health and Safety

From decorating the office to organizing events, employers must maintain a safe working environment. Ensure decorations do not obstruct walkways or fire exits. Be mindful of any food intolerances and allergies when placing foods in communal and shared kitchens.  .

  1. Addressing Grievances Promptly

The holiday period can exacerbate workplace tensions. Stay attentive to any grievances or conflicts, addressing them promptly and professionally. A proactive approach fosters goodwill and prevents minor issues from escalating.

 

By considering these employment law tips, you can celebrate the season while maintaining a legally compliant and inclusive workplace. After all, the only list you want to appear on this Christmas is the “nice” one!