We are looking for a proactive and organised Administrative Assistant to join our busy Commercial Property Team based in our St Albans Office.

Your role will involve performing various administrative task, organising documents, managing schedules and assisting with client communications. 

Your Main Duties and Responsibilities

The role involves performing various administrative tasks including:

  • Opening new existing client files
  • Archiving files online and to external storage including dealing with client balances, arranging retrieval, when necessary, from archiving storage
  • Filing documents in relevant client files and subfolders, both paper and electronic
  • Photocopying, printing and scanning
  • Preparing BACS/TT/Faster payments
  • Digital Dictation (Bighand) occasionally supporting PAs when required
  • Bank verification calls, verbally confirming bank details
  • Attending to clients when they come in to pick up/drop off documents as and when required
  • Fee earner diary management including scheduling teams calls and client meetings
  • Delivering a quality service internally and to clients
  • Attendance notes/typing up meeting notes
  • Sending out the post
  • Liaising with Accounts on allocating money e-chits
  • Familiarity with Chat GPT and its limitations
  • Assisting with the management of fee-earners’ inboxes etc when a fee earner is out of the office including printing and collating emails and attachments

Keys Skills and Attributes

  • Excellent attention to detail and organisational skills
  • Ability to prioritise workload and produce accurate work to tight deadlines
  • Proficient in Microsoft office suite
  • Ability to work in a team
  • Being adaptive and flexible
  • Excellent interpersonal skills including a good telephone manner and face to face communication skills with colleagues and clients
  • Good grammar and spelling
  • A proactive and enthusiastic approach, with a mindset that is geared towards delivering work on time and reminding fee earners about tasks (rather than the other way around)
  • An interest in client care
  • Excellent verbal and written communication skills

This job description is not exhaustive, and these duties may vary between departments. The job holder may be required to undertake additional duties from time to time to ensure the smooth running of the practice.

If you are interested or would like to find out more, contact Jo Riley on the details below.